Wayne Connect offers calendaring which can be used to easily manage and schedule meetings with other users. Follow the steps below to mark attendance as optional in a calendar event invite.

1. How To Invite Optional Attendees In Outlook 2010
2. How To Invite Optional Attendees In Outlook
3. Add Optional Attendees In Outlook Calendar Invite
4. Invite Optional Attendees In Outlook Email
5. How To Show Optional Attendees In Outlook Invite
6. How To Invite Optional Attendees In Outlook For Mac

1. Create a new calendar event by clicking the arrow next to New+ in either Outlook or your Outlook calendar.
   
2. Click Calendar Event.
   
3. Add attendants under People.
4. Then click Scheduling Assistant.
   
5. Right click on the name of the person whose attendance you wish to manage.
6. Click Attendance Optional.
   
7. Once a attendant is marked as optional, you may right click on their name again and click Make Required to change their attendance back.
   
8. Click OK.
9. Fill out the remaining Details of the new event.
10. Click Send to distribute.

How to add and remove meeting (required/optional/resource) attendees in Outlook

Step 1: In the Meeting window, click the Address Book button in the Attendees group under the Meeting tab. Step 2: Select the special or all email addresses in the Required - box, Optional - box, or Resource - box, and delete them. Step 3: Click OK button. Step 4: Click the Send button or Send Update button in the Meeting window. If you're the meeting organizer, the easiest way to invite someone else to a meeting is to open the meeting from your calendar and add them as an attendee. After you've added the additional attendees, click Send Update. You can choose whether to send the update only to added or changed attendees or to all attendees. Normally we create and edit meeting in the familiar Appointment page. And it is easy to add the required, optional, and resource attendees in the appointment page. Optional participants with an Outlook invite Start Outlook and select the calendar to the desired date. Top left, click on the Button 'New meeting' to invite participants. In the tab 'meeting' you will now see the Button 'scheduling'.

It is easy to add attendees when you are creating a new meeting. Occasionally, you may need to update an existing meeting and add more attendees. Either in new meeting request or updating existed meeting, this article will arrange you a guidance to add and remove required, optional, or resource meeting attendees at ease.

Add meeting (required/optional/resource) attendees in Appointment page

Normally we create and edit meeting in the familiar Appointment page. And it is easy to add the required, optional, and resource attendees in the appointment page.

Step 1: Open the meeting window by one of following operations:

1. Click Home > New item > Meeting to create a new meeting in Outlook 2010 / 2013;
2. Click File > New > Meeting Request to create a new meeting in Outlook 2007;
3. Double click an existing meeting in calendar to edit it.

Step 2: Enter the email addresses of meeting attendees in the To… box.

How To Invite Optional Attendees In Outlook 2010

Sometimes you may not remember all attendees' email address, and enter them correctly in the To box. And for the sake of entering more kinds of attendees, you'd better go on following steps.

Step 3: Click the Address Book button in the Attendees group under the Meeting tab.

Step 4: In the Select Attendees and Resources: Contacts dialog box,

1. Add Required Attendees: Select and highlight the email addresses you will add in the Address Book, and click the Required -> button;
2. Add Optional Attendees: Select and highlight the email address in the Address Book, and click the Optional -> button at the bottom.
3. Add Resources Attendees: Select and highlight the email address in the Address Book, and click the Resources -> button at the bottom.

Note: You can select as many as discontinuous email addresses with holding the Ctrl key and clicking then one by one; and select many continuous email addresses with holding the Shift key and clicking the first and the last one.

Step 5: Click the OK button in the Select Attendees and Resources: Contacts dialog box.

Step 6: Click Send button if you are creating new meeting, or Send Update button if you are editing an existing meeting.

Quickly print a meeting including its attendee list and attendees' responses in Outlook

Normally, for printing a meeting's attendee list in Outlook, you have to copy the attendee list, paste it to some place, and then print. But, with excellent Advanced Print feature of Kutools for Outlook, you can quickly print a meeting with its attendee list, and all attendees' responses as well. Click for 60-day free trial without limitation!

Add meeting (required/optional/resource) attendees in Scheduling page

In scheduling page, it is clear to view time arranged in detail in your calendar, and you can pick up the best time for meetings. There are a few differences from that in Appointment page to add attendees.

Step 1: Get into the Meeting window:

1. Create new meeting in Outlook 2010 / 2013: click the Home > New Item > Meeting;
2. Create new meeting in Outlook 2007: click the File > New > Meeting Request;
3. Open existed meeting: double click the meeting in the calendar view.

How To Invite Optional Attendees In Outlook

Step 2: Click the Scheduling button in the Show group under the Meeting tab.

Step 3: Click the Add Others > Add from Address Book.

Step 4: Now you get into the Select Attendees and Resources: Contacts dialog box, you can do it same as Step 4 in the Appointment page.

Step 5: Click the Send button or Send Update button.

Delete meeting (required/optional/resource) attendees

You can delete all or special meeting (required / optional / resource) attendees with following steps.

Step 1: In the Meeting window, click the Address Book button in the Attendees group under the Meeting tab.

Step 2: Select the special or all email addresses in the Required -> box, Optional -> box, or Resource -> box, and delete them.

Add Optional Attendees In Outlook Calendar Invite

Step 3: Click OK button.

Step 4: Click the Send button or Send Update button in the Meeting window.

Invite Optional Attendees In Outlook Email

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How To Show Optional Attendees In Outlook Invite

How To Invite Optional Attendees In Outlook For Mac

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